Store Data on Reputable Cloud-Based Platforms
Cloud has become a huge cost saver for businesses from small to large. While it is cost-effective to store data without having to invest in servers or mainframe it does come at the cost of putting your data out there on the web where it is more susceptible for hackers to steal.
That is why choosing platforms such as Google Cloud or other reputable platforms is important when storing your business data online. These larger companies have put millions into their platforms to ensure hackers can access your data.
Enforce Network Security
Network security can focus on many different aspects, but to keep it simple it comes down to settings and configurations that protect a network of devices that are connected to that IP address.
While network security is extremely important to have it can be compromised by people on the network by downloading potential threatening software, applications, etc. The best way to maintain a secure network is to use a strong password to keep unauthorized people off your network WiFi and to inform those who use your network about known attacks, phishing, malware, etc and what suspicious activity to look out for where these types of cyberattacks can get through.
Utilize VPNs and Firewalls
VPNs and firewalls are great for blocking immediate attacks from transferring data over a network. Firewalls are for scanning code to block malicious packets that are already known. VPNs are used to encrypt your IP address, making it hidden from people which is great to stop outside attacks.
While both are great for securing data, they fail to stop your device from downloading a virus or malware which can give hackers access to your information. Like network security, keeping your employees informed on suspicious links in emails, or downloading shady software to avoid phishing and malware attacks is the best route for VPNs and firewalls to stay effective.
Keep Your Systems and Software Updated
Believe it or not, updating your software and systems will have a huge impact on keeping your data secured. Programmers and developers are constantly making adjustments or improving their products to combat cyber attacks.
If you are running a business you are going to want to make sure everything from hardware to applications has the latest updates. However, hackers are always trying to find new ways to exploit programs and hardware coding, so don’t rely on updates as your only form of protection.
Always Backup Your Data
There are several options for backing up data. Find one that works for your company and stick with it for ultimate security.
A simple option is to backup files on removable media such as CDs, DVDs, newer Blu-Ray disks, or USB flash drives. This can be practical for smaller environments, but for larger data volumes, you’ll need to back up to multiple disks, which can complicate recovery. Also, you need to make sure you store your backups in a separate location, otherwise, they may also be lost in a disaster. Tape backups also fall into this category.
Use several options for backing data up. Make sure everything important is in at least two separate locations and that you are aware of where it is located. Having an advanced fling system is key when you have multiple locations for documents.
External Hard Drive
Utilizing a high-volume external hard drive in your network is another option. You would need to archive software to save changes to local files to that hard drive. Archive software allows you to restore files from the external hardware. Eventually, your data volumes grow and one external drive will not be enough. You will likely end up using several hard drives which make be difficult to keep track of.
Software-based backup solutions are more complex to deploy and configure than hardware appliances but offer greater flexibility. They allow you to define which systems and data you’d like to back up, allocate backups to the storage device of your choice, and automatically manage the backup process.
Many vendors provide complete backup appliances, typically deployed as a 19” rack-mounted device. Backup appliances come with a large storage capacity and pre-integrated backup software. You install backup agents on the systems you need to back up, define your backup schedule and policy, and the data starts streaming to the backup device.
Cloud Backup Services
BaaS solutions are easy to use and have the strong advantage that data is saved in a remote location. Be cautious if you use a public cloud, you need to ensure compliance with relevant regulations and standards, and consider that over time, data storage costs in the cloud will be much higher than the cost of deploying similar storage on-premises.
Limit Access to Employees
While external cyberattacks are dangerous to the infrastructure of any business, it is important to take precautions against internal attacks as well.
That is why limiting access to employees is a must for any business, small or large. While your employees might not have bad intentions, it’s not uncommon for private information to be compromised through your employees. If an employee accidentally becomes compromised by an outside source, those hackers will have access to what that employee is limited to.
Some businesses handle extremely sensitive data, in these cases it is a great idea to consider using an information security team that does internal monitoring in real-time and can stop any kind of cyberattack or data breach.
Training Against Data Breaches
Lastly, to provide a culture in your business that supports good practice for handling sensitive data and business accounts. To do this you will want to engage your employees with advice on how hackers are getting through emails in the form of phishing and avoid downloading any shady software.